SUBTITLE 1: Taks One: Research and Understanding

1. Production Role Research

2. Presentation/Application for the Production Job Role

 

SUBTITLE 2: Task Two: Planning and Procedure Materials

1. Individual Calendar of Events

Having an individual calendar of events is a vital when managing your own work in and out of the event you're working on. it helps you manage your time and make sure you're able to produce work for every deadline that is not just delivered on time but also analytical, comprehensible and to the highest standard possible.

When creating my own calendars I first of all input any other commitments I had and then added in my event work, by doing this I was able to keep to keep track of everything I had to do.  another positive of having event calendars is that you are able to think in hindsight. you can look in to the days before the event and manage your time much more efficiently. this helps prevent running out of time which would result in poor work and rushing to complete things. which would I in turn impact not just your work but the entire production companies work and maybe even the show.

It is also important to have a copy of these calendars on many formats including paper and digital. I personally added them in to a planner on my phone so I was able to be reminded on events/deadlines or communications I had to do or meet to further organise my work load. this helped considerably as it made sure that even if I forgot something I was sure to receive a reminder that gave me enough time to do what I needed to do in order to remain on task.

2. Team Minutes

Overall Meetings

Keeping a schedule of everything that is said in team meetings is an extremely beneficial thing to do as it allows you to remember and keep track of everything that has happened and what will happen. As they are usually taken at every single meeting they are also very useful for times when you're unable to attend the meetings but would like to check and read what was said or what happened in the meetings.

It is also good to have an agenda for every meeting. This is taken by the event manager (Paul). I can raise any questions or queries that need to be addressed by the team or between the manager and myself as Wardrobe Mistress.




Download Music - Listen Audio - costume changes

In this recording I was asking the Director of the Dance Show what rooms were available for the dancers to change in so I could start my running order.


In this recording I was asking the Director of the Dance show if I needed to source any costumes for the event.

Play Music - Listen Audio Files - no costume to buy

Communication with Dressers + Make-up + Hair 

Even though I felt it to be beneficial to have a face to face meeting with Hair and make-up as well as the Dressers because I do not have many free time I thought it might be more convenient to use email and texting to keep them up to date. I also used the notice board in the Production Arts room to pass on information and running orders to them as they were changed and updated. 

I their for decided to create a contact sheet to we could have each others numbers. This helped build communication with my team and helped me manage them better. It also enabled me to even out the tasks I gave to them so that I knew they would be able to fit whatever they had to do around their other work so everything was achievable and I would have an efficient and well organised team. 

The following pictures demonstrate the communication I had with my dressers, hair and make-up in the run up to the shows. 

I have also included equipment lists and things that I gave them to do. 

Hair and Makeup

3. Tutor Observation

4. Individual Job Role Media Evidence and Documentation

Pre Show Documents

First Running Order

 First Dressers Changes

This was the first draft of the Running Order for the Costume changes. Initially I thought it made sense to  separate each dressers and assign them different Dancers to change so that everyone had something to do at all times  I had also included the Hair and Makeup for the dressers to do as I didn't think there were enough people to have separate Hair and Makeup.

I felt it necessary to give every dancer a dresser so they felt they were looked after properly and also so they could look their best for their performance. I also thought that it would enable the Dressers to make sure that the costumes were not in disrepair or were going to effect the Dancers performance in anyway. 

I had four Dressers Anna S, Joe M, Abi and Lauren. I gave them sheets for each day which I left on the notice board in P1.10.

Second Costume Change Running Order

For the second draft of the running order I now had Hair and Make up so I had redo the running order for the dressers. There was also a change in the running order to Wednesday as we discovered that some of the Dancers would be on a college trip. However they were able to get their later on in the day which meant that if they were in the start of the show they would now be in the end of the show. 

In addition to this I was given a sheet from the SM for the rooms which the Dancers could change in. Each dancer was put in a room that corresponded with how long they needed to get changed. The fewer performances you were in the higher up you were. It was done like this for practicality. However I was still concious of overcrowding in the top floor room. As if the room was too overcrowded the dancers would find it hard to move about and get ready easily.

  

Which subsequently created a register for each room the dressers would be in. This document changed alot as we found out the requirements of the dancers and how long they felt they would need to get changed. 

Which I again left in P1.10 for them to pick up. 

 I also created another document to give out to the dancers that would hopefully answer any questions they had and help them to understand the running order. I also put my number on the sheet so they were able to ask me any questions they had.

Even though this system seemed to work in my head at the time, upon reflection I can now see how chaotic it would have been to actually achieve. Also some of the Dancers were only in one piece and didn't really need a dresser assigned to them. All they needed was to be checked by me just before they went into the Performance space as the ASM and DSM usually collected them 4-5 minutes prior to their performance which gave me enough time to make quick alterations and fixes to costumes if need be. 

Dress Rehearsal/ Show Morning

Above are some images of the spaces we are going to use for the dancers dressing rooms. I will use the table and the side tables in each room to lay out the equipment from the equipment lists in each room so that each of my dressers will have what they need to hand. As these rooms will be used for the slower changes it is important to utilise the use of the large mirrors so that the dancers can check their make up and costumes before they come down as an extra precaution. 

Safe practice is also a large part of a Wardrobe Managers job role so I decided to go around the dancers and check their costumes for loose material or long threads. As you can see in the above image she has stands of blue and gold material coming from her waist. It was their for essential that I told the dancers that they had to check every single costume before the dancer left the room to ensure that the costume was going to be comfortable for the dancers to dance in and wasn't going to effect their performance in any way.

During the preshow and the get in I was able to have time to iron the majority of the costumes for the dancers. This was to ensure that the dancers looked their best in the costumes. At this time I also checked for any broken seems or damaged items. 

There were are few minor alterations and stitching to be done to a few of the costumes. For example I had to fix the darts in a pair of suit trousers and fix the shoulder of one of the dresses. 

After the dress rehearsal I was able to gather some feedback from the director. As follows.

Which I was then able to implement the next day and on the morning of the event. This included some changes to hair and make up as well as some hemming that had to be done on one of the skirts. 

This video shows me setting up the area I was in charge of. 

By being downstairs I was able to keep a close eye on every dancers that went in and out of the Gallery and Drawing Room so I could make sure that their costume hair and make up were to the highest standard possible. So I made mental notes and notes on my phone as to what I wanted to change or have done better on the dress rehearsal so it was even better for the show nights. 

Following my notes from the dress rehearsal I decided to talk to the Hair and Make up people about changes I'd like to be made to the make up that I noticed. The video above demonstrates this By doing this it enables me to have direct communication with the people I was overseeing which in turn made the show the best that it could be from the perspective of the Hair and Makeup. It also allowed the dancers to feel that they were being looked after well and that we were going to make sure they not only looked the best they could but were as comfortable as possible. 

In addition to this I instructed the Hair and Makeup team to be as efficient as possible and lay out their tables in a neat and ordered fashion so they were able to find everything they needed as quickly as possible to ensure that the show ran smoothly and there were no delays or mishaps with the make up or hair.